When everything’s on fire… where do you start?
If your to-do list feels like you're putting out fires with a soggy tea towel and everything urgent hits at once, yep, you’re in good company.
For most small business owners, the idea of “systemising your biz” sounds great in theory, but honestly laughable when you’re just trying to survive the week. Where are you meant to find that time?
The truth? You don’t have to do it all at once. You just have to know where to start. And it’s not where most people think.
✅Start with the tasks you repeat the most
Not the biggest. Not the fanciest.
Just the ones you keep doing again and again (often slightly differently every time because...who can remember what worked three weeks ago?).
These could be:
Onboarding a new client
Sending invoices
Posting on social media
Weekly check-ins or reporting
Pick one and write down the steps, yes, even if it’s rough or half-baked. Because if you repeat it often, it’s eating your time and brainpower.
That’s your first systems goldmine💡.
Now ask yourself: “Would Future Me thank Present Me for this?”
If the answer is yes, systemise it.
Future You will be pouring you a wine when they don’t have to reinvent the wheel at 9pm on a Thursday, with a deadline of 9am on Friday.
✏️ Start simple
You do not need a tech stack or a complicated SOP template right now. A checklist in Google Docs or even a scribbled note on your desk will do.
The idea is to create a repeatable process, you're not writing a bibliography.
🚦 Bonus tip: Systemise what holds you up
We’ve talked repeatability, now let’s focus on bottlenecks.
What do you dread doing, or find yourself putting off for no real reason?
Those are great places to add structure, because chances are they’re causing low-key chaos every time they go undone.
🌱 Final thoughts: One system beats zero
If your brain’s still screaming “But everything’s urgent!”, stop, take a breath. Now, choose one thing.
One repeatable task that you can standardise, tidy up, and stop overthinking.
Every system you create gives you back time, headspace, and momentum.
And you deserve all three.
Feeling overwhelmed and not sure where to begin?
Let’s map it out together. I’ll help you figure out where the chaos is hiding and how to fix it, simply, strategically, and without the overwhelm.
Sometimes that extra pair of eyes is all you need to start off the process.
👉 Book a call with me today, and let’s untangle the mess, one system at a time.
